LeaveSource™ Enterprise FMLA Software

LeaveSource™ Enterprise FMLA Software

Qcera’s LeaveSource™ Enterprise software is a powerful and robust administrative tool, designed to help companies with more than a thousand employees to come into compliance with the ever-growing cacophony of FMLA and state related regulations pertaining to employee leave administration. Or smaller companies requiring a greater number of administrators, or a greater range of additional service modules. Moreover, in addition to achieving, maintaining, and documenting required regulatory compliance, Enterprise software actually enables administrators to save the company time and money, by utilizing compliance by-products that reduce leave abuse and increase employee productivity.

LeaveSource™ Enterprise is delivered in the Software as a Service model, in order to reduce company costs, management requirements, and updating timeliness. In other words, there is no need for an employer to be concerned with the time and expense of hosting, maintenance, or regulatory updating. At the same time, Qcera uses a multi-layered approach to protect all client information, with constant monitoring, testing and evaluating of the application, systems, and processes to meet the growing challenges and demands of security.

Many of our clients claim that the Enterprise system is an administrative tool that they couldn’t do without. Qcera has been utilizing the Enterprise system and providing back end leave management services, since 2000. Our own experience, combined with very active client collaboration, has created a sophisticated software that addresses many of the annoying and time consuming difficulties associated with alternative products. These difficulties typically result in “workarounds” that cost time and unnecessary effort.

FMLA and employee leave management administration is generally considered a cumbersome and confusing arena. But by staying focused on our core purpose, utilizing feedback and recommendations from our clients, and constantly striving to be the best solution available, clients using LeaveSource™ Enterprise software remain our greatest fans and promoters.

Enterprise includes all Express features plus:
Variable Administrative Access/Function LevelsCreate and control access/function levels for administrators and other users
External Document Attachment for Employee FilesStore medical certifications, attending physician forms, and other required paperwork in the employees leave file
Custom Letters and Email Notification to Designated RecipientsAdministrators can copy supervisors/users/department heads/etc
Interface with HRIS, Time and Attendance, Payroll and Carrier SystemsInterfaces can be file or web-based services, all supporting encrypted data transfers
Robust Report Writer to Generate Dynamic Ad Hoc ReportsGenerate custom reports based on a variety of common and useful fields
Ongoing Support by QceraPre-launch training and a HelpDesk response within 24 hours of inquiry
(Optional) Enterprise Modules:
Attendance TrackingProvides for easy tracking and reporting of attendance, sick and vacation days
Employee and Supervisor Self-ServiceProvides direct leave request submission and status viewing access by employees, or by designated supervisors on behalf of the employee
Advice to Pay ManagementProvides integrated pay tracking during employee leave
Disability Case Management with GuidelinesProvides fully integrated disability case management with guidelines
ADA Job AccommodationProvides ADA and other accommodation management
Additional Features Also Included in Express:
Securely Hosted SaaS Web ApplicationSOC1 Audit Approved FMLA SaaS Provider
Centralized Intake and Administration of All AbsencesLeave Administrators Dashboard is in complete control
FMLA, State, and Employer Specific Policy AdministrationTimely updates ensure federal, state, and company compliance
Care of Service Member and Covered Exigency Leave ManagementIntegrated and automated administration
Continuous, Intermittent, and Reduced Schedule Leave ManagementAdministrator’s Daily WorkList incorporates all leave management
Instant Leave Eligibility Determination, Explanation, and NotificationImmediate calculations for all active employees
Comprehensive Audit Trail of All Administrative EntriesComplete employee file printout, if needed
Administrative Emails of Task Reminders Without Logging InLeaveSource’s automated assistant will not let Administrator forget
User-Friendly Administrative Navigation & Configurable Home PageLeave Administrator can customize and personalize
Daily Workflow Area with Reminders, Alerts, and To-Do TasksAutomated assistant keeps Administrator informed and on track
Automated Letters, Packets, and EmailsCommunications are automatically available to view, print, and send upon Administrative entry completion
Robust Standard Reporting PackageComprehensive package of more than 40 pre-defined reports with parameters
Insurance Premium Payment AdministrationManage and track premium collections, includes communications and payment coupons
STD and Workers Compensation TrackingFlag and track short term disability and workers compensation leaves
Fair and Accurate Record Keeping with Reduced Litigation RiskAccurate and timely Administrative actions create required audit trail
Software Updates to Changes in FMLA, Military, or State RegulationsAutomatic integration of updated compliance processes
Regular Maintenance Updates and New Feature ReleasesRegular integration of feature and maintenance upgrades
Backup and Disaster Recovery ServicesRedundant system with automated recovery
Ongoing Support by QceraPre-launch training and a HelpDesk response within 24 hours of inquiry
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